If your accounting system isn’t set up for certified payroll, your construction company won’t be able to take advantage of the billions of dollars the government will be pouring into infrastructure over the next four years. In November 2021, President Biden signed the Infrastructure Investment and Jobs Act also known as the Bipartisan Infrastructure Bill. The bill provides $550 billion over fiscal years 2022 to 2026 for roads, bridges, mass transit, water infrastructure, resilience and broadband. Taking advantage of these dollars will make construction companies federal contractors – which means paying employees via certified payroll. 

 

What is Certified Payroll? 

Certified payroll is a special payroll report that contractors working on federally funded projects of more than $2,000 must submit to the federal government under the Davis Bacon Act (DBA). The DBA was created in 1931 to protect workers from receiving low pay while competing for federally funded construction projects during the Great Depression. The act, as currently amended, requires that any federal contractor who takes on a job over $2,000 on public buildings or public works, must pay their workers no less than the prevailing wage and fringe benefits as on similar projects. Submitting certified payroll reports is proof that you’re paying workers a prevailing wage. Prevailing wages are based on what the Secretary of Labor determines to be prevailing for employees doing similar work in the state where the work is being performed. 

Submitting Certified Payroll Reports

Certified payroll reporting requires accurately tracking the time the employee worked, paying the employee a prevailing wage weekly and submitting weekly reports. 

Federal contractors must submit Federal Form WH-347 for certified weekly payrolls on contracts subject to the DBA and make sure each of the form’s fields are filled out correctly, including: Name of Contractor, Name and ID Number of Worker, Work Classification, Total Hours, Rate of Pay and Deductions. Current Davis Bacon wage rates for each state can be found online by filling in a few fields or providing the wage determination (WD) number. 

The certified payroll reports also require that federal contractors clearly document employee names, addresses, correct job classification, rate of pay, daily and weekly hours worked and amount actually paid in payroll. Once the  WH-347 form is completely filled out, submission is certified by signing the statement of compliance included in the form. 

With so much riding on filling out and submitting certified payroll reports correctly, it’s essential to start with accurate data, especially hours worked. 

How ExakTime Helps Ensure Certified Payroll Accuracy 

ExakTime’s solutions helps construction companies gather accurate data about their employees the first time, so employees are classified correctly from day one and certified payroll information is lined up and ready for Form WH-347. 

ExakTime’s mobile time clock app records every hour your employees work, including lunches and overtime, all in real-time. This eliminates inaccurate time sheets, which can slow down payroll. ExakTime’s mobile time tracking app lets workers clock in and out using an app that’s easily downloaded to any mobile device. Workers simply enter their unique, 4-digit PIN number and tap the green ‘Go’ button to clock in or the red ‘Stop’ button to clock out. Clock-in and out data, including where your workers are located, is synced so team management can occur from anywhere. 

The ExakTime solution supports certified payroll compliance with: 

  • A drop-down menu so you can simply choose “certified payroll” for a job site, automatically classifying all hours worked at the site 
  • A certified payroll report that lets you review the hours worked at those sites by employee 
  • The option to create customized “certified payroll” cost codes for every certified payroll site, so employees can clock in under the correct code for their “contract action”, or job 

ExakTime also automatically saves records of all your employee timesheets. That means no matter if you need to check on payment from two weeks ago or two years, it can be securely accessed with just a couple of clicks.  

Make compliance automatic by scheduling a demo to see how ExakTime’s solutions can work for you. 

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