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Streamline Your HVAC Business with Powerful Time Tracking Software

From job sites to office management, ExakTime helps HVAC companies boost efficiency and cut costs across all operations.

See ExakTime in Action for HVAC
*No credit card required

See ExakTime in Action

**No credit card required

ExakTime's HVAC Toolbox: Key Features for Better Business

GPS Time Tracking App

Track HVAC technicians' locations in real-time, ensuring accountability and optimizing routes.

Photo ID Capture

Eliminate buddy punching with FaceFront functionality, perfect for mobile HVAC teams.

Job Costing and Management

Accurately track labor costs and time spent on HVAC installations, repairs, and maintenance.

Powerful Reporting

Generate over 40 customizable reports for insights into HVAC project progress and team productivity.

Payroll Integration

Sync with 100+ payroll systems, streamlining your HVAC business operations.

Compliance Tools

Easily track breaks, travel time, and certifications to stay compliant with labor regulations.

“It's been a game changer for sure. We have a better handle on what our true expenses are and what our profits should be on jobs.”

Jake Patton, General Manager
Pilot Painting

“When you use ExakTime there’s a time stamp and picture. With paper time cards, it’s just your word against the employee’s.”

Lindsey Talmadge, HR and Payroll Administrator
Sunenergy1
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ExakTime helps HVAC companies:

  • Increase operational efficiency
  • Reduce labor costs
  • Improve project management
  • Ensure accurate billing and payroll
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ExakTime in Action: Powering HVAC Excellence

ExakTime’s suite of features is tailored to meet the unique challenges of the HVAC industry. From tracking mobile technicians to streamlining payroll processes, our powerful tools work together to boost your operational efficiency, cut costs, and improve business management. Let’s explore how ExakTime’s key features can transform your HVAC business:

Detailed Feature Breakdowns:

GPS Time Tracking for HVAC Teams

ExakTime's GPS time tracking revolutionizes how HVAC companies manage their mobile workforce. Our advanced system provides real-time visibility into your technicians' locations, enhancing efficiency and accountability across all job sites.

  • Real-time technician location tracking
  • Geofencing for job sites
  • Improved dispatch efficiency
Home GeoFence worker planning

Powerful Reporting for HVAC Operations

Gain valuable insights into your HVAC business with ExakTime's comprehensive reporting tools. Our customizable reports offer deep analysis of your operations, helping you make data-driven decisions to boost productivity and profitability.

  • Customizable reports for job costing
  • Labor productivity analysis
  • Equipment usage tracking
  • Project progress monitoring
Home Reports women-worker

Photo ID Capture for Mobile HVAC Workforce

Ensure accurate time tracking and eliminate time theft with ExakTime's FaceFront Biometrics™. This solution is designed to meet the unique challenges of the HVAC industry, providing reliable clock-ins and outs even in demanding work environments.

  • FaceFront Biometrics™ for accurate clock-ins/outs
  • Eliminates time theft and buddy punching
  • Works with dirty hands and in challenging environments
  • Compatible with most smartphones and tablets
Home Photo ID Face Front Report

Job Management Tools for HVAC Projects

Streamline your HVAC project management with ExakTime's comprehensive job management tools. Our software allows you to track time, monitor progress, and allocate resources efficiently, leading to more accurate estimates and improved project outcomes.

  • Track time by job, task, or equipment
  • Monitor project progress in real-time
  • Allocate resources efficiently
  • Improve estimating accuracy for future HVAC jobs

Payroll Integration

ExakTime's integration capabilities simplify your payroll process. Our system connects with over 100 payroll and accounting systems, automating data transfer and ensuring accurate, timely paychecks for your HVAC technicians.

  • Connect with 100+ payroll and accounting systems
  • Automate timecard data transfer
  • Reduce payroll processing time
  • Ensure accurate paychecks for HVAC technicians

Transform Your HVAC Workflow: ExakTime is Your Partner

Don’t let manual time tracking hold your HVAC business back. ExakTime’s powerful software solution is designed to meet the unique needs of the HVAC industry, helping you save time, reduce costs, and grow your business. Start your journey to improved efficiency today.

ExakTime helps thousands of construction and field service companies track labor more effectively every day.

“We used to get hundreds of time cards a week, and now I audit and track my guys through this software. I can not recommend it enough!”

Ruby C

“We saved $75,000 on time card fraud in the first 12 months.”

Advantage Flooring

“Our small construction company depends on ExakTime to log employee time, assist in billing, and ensure our team is on the job when they say they are. We can see our team locations in real-time, are alerted when they assign time outside of their geo-fence, and save time on data entry by syncing with our Quickbooks payroll. Customer support is excellent.”

Paul S

“We save $50,000 a year, maybe more.”

Cooper Drywall

Payroll Savings Calculator

How much could ExakTime save you?

Find out how much you might be wasting on paper time cards every year.

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Savings/Year

$0
Wasted Time
This is what you’d save by not having to manually calculate and check the accuracy of paper time cards. The American Payroll Association (APA) estimates that these steps take a payroll employee approximately 6 minutes* per time card.
$0
Human Error

Save this amount by eliminating the human error that goes with paper time cards. The APA reports an error rate of 1-8% of total payroll in companies that use traditional time cards. We used a 1% error factor for this calculation.

$0
Overpayment
Late arrivals, long lunches and early departures cost you time and money. Paper time cards mean you foot the bill. According to the APA, the average weekly “theft” of time is 4 hours and 5 minutes per employee!
$0
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ExakTime is Trusted by Over 8,500 Construction, Contractor, and Mobile Workforce Businesses

Payroll-Sync

Exporting your employee data for payroll is simple and quick.

Chances are, we’re already connected to your payroll system. ExakTime’s accurate hours are easily synced to over 100 payroll, ERP, and accounting programs ensuring paychecks are accurate and on time.

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Case Study

ExakTime’s Digital Time Tracking Takes Efficiency to the Next Level

Hancock Structural Steel, a family-run fabrication facility, sought to modernize its HR processes and save time by adopting ExakTime’s digital time-tracking solution. By integrating with their payroll software, implementing geofencing and cost codes, and eliminating manual timecard entry, ExakTime significantly reduced the Director of Operations’ workload, enabling her to focus on strategic initiatives and achieve a better work-life balance.

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SunEnergy
Case Study

ExakTime Puts Solar Company in Firm Control of Its Fast-Growing Workforce

SunEnergy1, a rapidly growing solar company, faced challenges in managing its expanding workforce using paper timecards and manual data entry. By implementing ExakTime’s GPS-enabled time tracking solution with Facefront Photo ID verification, SunEnergy1 gained accurate, reliable employee data, streamlined payroll processing, and improved accountability across their permanent and seasonal workforce.

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Free yourself from paper timecards, spreadsheets or solutions that aren’t designed for construction.

Stop wasting your time…and start saving money. ​

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See ExakTime in Action

**No credit card required