As a construction company, having detailed insights into your workforce is essential for making informed decisions about your business including resource allocation for projects, cost management, time usage, productivity and more. ExakTime’s data analytics provide organizations with the tools they need to unlock valuable insights from their data, enabling them to create a more efficient and cost-effective workforce. 


What is Workforce Analytics?

Workforce analytics is also referred to as HR analytics or people analytics. It is the process of collecting, analyzing, and interpreting data related to an organization’s workforce in order to gain insights and make data-driven decisions. This includes various metrics such as employee performance, productivity and turnover. By leveraging data about how people are working, construction business leaders can make informed decisions about workforce planning, resource allocation and job costing.

Workforce analytics also plays a crucial role in identifying areas for improvement, predicting future workforce and project needs, and evaluating the effectiveness of people and processes. Ultimately, it enables companies to better understand optimize their workforce to drive better business outcomes.

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Key Components of Workforce Data Analytics

Workforce data analysis involves the collection of employee data through various channels, followed by analysis to identify and track metrics. These metrics may include employee performance, time usage and more. Here are some key components of workforce analytics related to time usage and allocation:

Data Collection

The data collection process involves gathering data from various sources, including employee record-keeping systems and HR information systems (HRIS). Data may include demographics, compensation, performance metrics and more.

Data Organization

Once the data is collected, it needs to be organized and structured to provide actionable insights. Visualization tools such as charts and tables can help businesses understand the data better, spot patterns and identify trends.

Data Analysis

After organizing the data, the next step is data analysis. Companies can utilize workforce analytics software to spot patterns and identify the factors affecting workforce behavior and productivity. This can help organizations make better decisions about their workforce and projects.

Metrics for Analyzing Workforce Data

There are many ways to analyze workforce data, and different companies may focus on different metrics depending on their business priorities. Here are some essential metrics for analyzing workforce data:


Headcount provides a simple yet valuable measure of the size of an organization’s workforce. By tracking headcount, organizations can gain insight into the overall growth or contraction of their workforce, which can be a critical factor in understanding the dynamics of their business. Headcount data also allows organizations to evaluate their capacity for resource allocation, workforce planning and budgeting. 

Adherence to Schedule

Measuring how well employees are meeting their assigned working hours and commitments is a critical metric. By tracking adherence to schedule, organizations can identify patterns of lateness, absenteeism and overtime, which can have significant impacts on productivity and overall operational efficiency. This metric not only helps in evaluating individual employee performance but also allows for better workforce planning and resource allocation. Understanding and improving scheduling discrepancies can lead to a more balanced workload distribution and ultimately contribute to better organizational outcomes.

Labor Metrics

Labor metrics are essential for understanding the efficiency and productivity of an organization’s employees. These metrics provide insightful data on the cost, quality and quantity of labor in a company. By tracking factors such as labor cost per task, organizations can evaluate the overall performance of their workforce and identify areas for improvement. Labor metrics also help in identifying trends and making data-driven decisions to optimize workforce planning and resource allocation.

Performance Metrics

Performance metrics are used to measure employee performance relative to set objectives. It can help employers understand how productive, efficient and effective their workforce is when completing specific tasks.

Applications of Workforce Data Analytics

Workforce data analytics entails the collection and analysis of data related to employee behavior, performance and productivity within an organization. Advancements in technology have made data analysis in the workplace crucial for performance, productivity and success. Data analytics are primarily used to identify opportunities for increased efficiency, such as resource allocation.

Resource Allocation

With the help of ExakTime data analytics solutions, businesses can collect and analyze data related to their workforce, project performance and productivity. Leveraging workforce data analytics enables construction companies to make informed decisions about resource allocation and utilization. By understanding the specific performance of their employees, companies can ensure that the right personnel are assigned to the appropriate projects and tasks. This can result in increased efficiency, productivity and profitability.

Additionally, workforce data analytics can help construction companies identify high-performing employees and teams. By analyzing data related to project performance, companies can identify the key contributors to successful outcomes. This enables them to allocate resources to these top-performing individuals or teams, fostering a culture of excellence and driving better project results.

Furthermore, data analytics can aid in the identification of potential bottlenecks or inefficiencies within the workforce. By analyzing data on productivity levels, resource utilization and project timelines, construction companies can identify areas where resources may be underutilized or misallocated. This allows for proactive decision-making, enabling companies to reallocate resources to areas that require additional support or restructuring.

Data Analytics Tools and Techniques for Workforce Management

Workforce management is an integral part of any business operation as it involves managing all aspects of the workforce. Data analytics is the process of using data to gain insights and make informed decisions to improve business operations. Combining workforce management with analytics using various tools and techniques can lead to significant improvements in workforce efficiency and productivity.

Descriptive Analytics: Identifying Workforce Trends

Descriptive analytics is the process of analyzing historical data to identify patterns and trends. This type of analysis is commonly used in workforce management to gain insights into past performance and identify trends. By using descriptive analytics, managers can make informed decisions about workforce planning and identify areas that need improvement.

Descriptive analytics can be used to identify patterns in employee behaviors. By analyzing data on employee attendance, managers can identify patterns of absenteeism and take measures to reduce the impact on overall productivity.

Predictive Analytics: Forecasting Future Workforce Needs

Predictive analytics is the process of using historical data to make predictions about future events. In workforce management, predictive analytics can be used to forecast future workforce needs. By using this technique, managers can plan ahead and ensure that they have the right number of employees with the right skills at the right time.

One example of using predictive analytics is forecasting future demand for projects or services. By analyzing historical trends, managers can make predictions about future demand and plan their workforce accordingly. For example, if projects are expected to increase during a particular month, managers can plan for additional staff to ensure that demand is met.

Prescriptive Analytics: Making Informed Decisions

Prescriptive analytics is the process of using data to make recommendations about possible actions. In workforce management, prescriptive analytics can be used to make informed decisions about a range of business activities, from hiring to training to performance management.

Prescriptive analytics can be used to optimize workforce management processes. For example, by analyzing data on employee schedules and workloads, managers can make recommendations about how to allocate resources more efficiently. This could include adjusting work schedules or reallocating tasks to ensure that employees are working at their most productive times.

ExakTime Advanced Analytics

ExakTime Advanced Analytics offers construction companies powerful solutions to develop a more efficient workforce. By providing in-depth analysis and insights into employee productivity and job costing using digital time tracking data, we enable businesses to identify areas of improvement and optimize their workforce management strategies. With the ability to track and analyze employee hours, job site performance and labor costs, your company can make data-driven decisions that increase productivity, reduce costs and ultimately contribute to the overall success of your projects.

Standard Reports

ExakTime data analytics solutions offer a range of standard reporting features that improve efficiency in time tracking. With ExakTime, businesses can generate detailed reports on employee attendance, time off, productivity and project costs. These reports provide valuable insights into employee performance and can help identify areas where time can be saved or processes streamlined.

The platform also offers real-time data, allowing managers to monitor labor costs and project progress at any given time. Additionally, ExakTime provides customizable workforce analytics dashboards and visualizations, making it easy to interpret data. By leveraging these standard reporting capabilities, businesses can optimize their workforce management and drive increased efficiency.

Payroll Records

ExakTime data analytics is a valuable tool for managing payroll and ensuring employees are paid accurately and on time. Our tools can help construction companies with payroll in a variety of ways, including:

  • Automating the payroll process: Automatically sync time tracking data with payroll data to save time and money. This can help to ensure that payroll records are accurate and up to date.
  • Providing insights into labor costs: Analyze time tracking data to provide insights into labor costs, such as the average hourly wage for each employee or the total cost of labor for a particular project. This information can be used to make informed decisions about pricing, resource allocation and budgeting.
  • Enhancing compliance: Analyze time tracking data to help construction companies comply with various regulations, such as the Fair Labor Standards Act (FLSA) and the Davis-Bacon Act. This can help to ensure that companies are not violating any labor laws and that employees are being paid correctly.
  • Reducing errors: Automatic worker time and activity reports eliminate the need for employees and managers to memorize or manually enter hours and other data, reducing the risk of human error. This makes the payroll process and records more accurate and efficient.

Prevailing Wage Tracking

ExakTime data analytics offers a powerful tool for tracking prevailing wages. Prevailing wages can be a complex and ever-changing aspect of construction projects, but our analytics solutions leverage the time and attendance data collected from the ExakTime mobile time clock app to provide comprehensive insights into wage compliance. By analyzing this data, ExakTime can accurately track and ensure that workers are being paid the correct prevailing wage rates, while also helping companies avoid potential penalties and legal issues. Construction companies can easily monitor hours worked, wage rates, and even overtime, creating a streamlined and transparent process for complying with prevailing wage regulations.

Learn how ExakTime data analytics can work for your company by scheduling a demo. 

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